Supplier RFQ email template

This is a build-to-print request: you are asking a manufacturer to make the part to the government drawing.

Subject: RFQ [solicitation number] - quote request for NSN [NSN] - [item name]

Hello [supplier contact],

We are preparing a quote on a DLA solicitation and would like your price and lead time to manufacture the part below to the government drawing.

Solicitation: [solicitation number]
NSN: [NSN]
Item: [item name]
Drawing / specification: [drawing or spec number and revision, from TDMT]
Quantity: [quantity] [unit of issue] (please also quote [alternate quantity] if the price breaks)
Required delivery: [delivery days] days after order
Quality: [quality clauses cited in the RFQ, for example first article testing or inspection system requirement]
Packaging and marking: [packaging requirement from the RFQ, for example MIL-STD-2073-1 codes or ASTM D3951; marking per MIL-STD-129]

Please include in your quote:
- Unit price and any setup or tooling charges
- Lead time after receipt of order
- Country of origin
- Certificate of conformance and material certifications
- Any exceptions to the drawing or requirements

Our quote is due [date], so a reply by [your deadline] would help.

Thank you,
[Your name]
[Company], CAGE [code]
[Phone] | [Email]

Variations

• Approved source (source-controlled item): ask the approved manufacturer or its distributor to quote the exact approved part number, and ask for traceability to the manufacturer.
• Repack only: if you already have the item, ask a packager to quote the packaging and marking only, using the decoded packaging codes.

Inside the FedOpp app, supplier email drafts like this are filled in from the RFQ and open in your own mail client; FedOpp does not send email for you.