DIBBS bid checklist

Solicitation: ____________________ NSN: ____________________ Return-by date: ____________

1. Eligibility

• Your SAM.gov registration is active and your CAGE code is current.
• You can sign in to DIBBS with a role that can submit quotes.
• Your representations and certifications in SAM.gov are up to date.
• If the RFQ is a set-aside, your business qualifies for it.

2. Read the full RFQ

• Open the RFQ PDF, not just the summary line on the search results.
• Quantity, unit of issue, and required delivery days.
• FOB point (origin or destination) and the inspection and acceptance point.
• Approved sources: if the item is source-controlled, you can quote only an approved part number unless the RFQ allows an alternate offer.
• Quality and technical clauses cited from the DLA Master List of Technical and Quality Requirements (for example, first article testing).
• Any cybersecurity (CMMC), export-control, hazardous material, or shelf-life requirements.

3. Technical data and packaging

• If drawings or specifications are referenced, download them (DLA technical data is in TDMT; you need an AMPS account, and a Joint Certification Program (JCP) certification for export-controlled data).
• Decode the packaging data (MIL-STD-2073-1 codes or ASTM D3951 commercial packaging) and the marking requirement (MIL-STD-129). Use the packaging code decoder.
• Confirm your supplier or packager can meet the packaging and marking.

4. Price it

• Written supplier quote: price, lead time, part number and revision, country of origin, certificate of conformance and traceability.
• Award history for the NSN: last price, quantity, and date.
• Add packaging, marking, testing or first article costs, and freight if FOB destination.
• Delivery days you can actually meet, including supplier lead time.
• Your margin, and the lowest price you would accept.

5. Submit and record

• Enter the quote on DIBBS before the return-by date and time shown on the RFQ.
• Answer every required question in the quote (for example, part number offered, delivery, and any exceptions).
• Save a copy of the submitted quote and the confirmation.
• Log the solicitation, price, and supplier so you can compare with the award later.

6. If you win

• Read the award for any changes from the RFQ.
• Place the purchase order with your supplier with the same requirements (see the purchase order template).
• Set up invoicing in WAWF (in PIEE) if you have not already.